Reports to: Program Manager
Work Hours: 5-10 hours/week
Commitment: May – Aug, training in March and debriefing in September
Anticipated Schedule: monthly meetings for training Mar – Apr; weekly meetings May – Aug; remaining hours are flexible in office or remote (meetings may be remote if traveling).
Job Purpose & Goals:
We are looking for someone experienced and gifted in event planning! This person would enjoy being thorough and detailed as they plan successful and fun Juniper Gatherings or Groups in collaboration with the leadership of Juniper Refuge. Planning and coordinating the logistics for Juniper Gatherings and 4-6 week Groups in a fun and inviting way, will allow potential volunteers a valuable opportunity to meet and befriend local refugees. Groups and gatherings are typically held in late spring, summer, and early fall.
Since we are a grassroots, team-centric, non-profit organization, it is vital that we have team members with initiative, creativity, and the desire to collaborate on projects. We also desire someone with flexibility, since oftentimes our programs and activities need to be adjusted and molded to specific needs that arise.
Key Responsibilities:
- Coordinates Groups and Gatherings, including logistics and communication, by collaborating with staff and interns to accomplish programmatic goals:
- Conducts planning and programmatic outline for each Group or Gathering
- Procures supplies, recording supplies needed
- Secures reservations
- Assists Program Manager with communication regarding program details and expectations to participants.
- Makes digital and printed flyers for marketing, and coordinates with JR staff to mobilize Juniper Refuge volunteers and refugees to attend
- Tracks participating refugee and volunteer information in Planning Center and our database
- Records tasks and other program details to build on the experience of others and to share new discoveries/outcomes; records information collected from the team debrief.
- Coordinates transportation needs of refugees with volunteer drivers, if needed
- Serves as an instructor or secures an instructor, with the help of JR staff (ie. yoga instructor, handicraft instructor)
Qualifications:
- Strong event planning skills
- Strong oral and written communication skills
- Willingness to work/train in Planning Center, Slack, and Google Drive programs (Word and Excel)
- Ability to coordinate events and gatherings both on a team and in support of a teacher
- Willingness to brainstorm, collaborate, and problem solve to overcome challenges
- Desire to serve in a supportive, team-based environment
- Willingness to establish and maintain effective working relationships with both JR team members, the Church community, and among refugees
- Initiative to communicate with volunteers, churches, and cross culturally with refugee participants
- Genuine interest in working for the benefit of refugees and our mission
Experience (preferred but not required):
- Involvement with the coordination or planning of a class, event, or program
- Personal experience being a welcomer
- Cross-cultural experience and some intercultural competency
- Fluency in Excel and Word
Commitments:
- Christ Centered: one who builds your life and ministry around Jesus, with an open heart allowing the Holy Spirit to lead and inspire.
- Team Oriented: loves being part of a team, able to work across teams and to partner with other ministries, using the skills and gifts of others to create a better final product.
- Trustworthy: honest and considers confidentiality a priority
- Support Juniper Refuge’s mission statement, vision, core values, and policies.
At Juniper Refuge, we fully expect each team member to be actively engaged in following Jesus. As Jesus’ love overflows in our lives, it motivates us to be open, transparent, and engaged in our relationships. We value trust and vulnerability, and share joys and difficulties together. In working at Juniper Refuge, every team member must be aware of and embrace the responsibility to represent the organization’s beliefs and mission in their own life, both personally and professionally.
